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What is a UBL?

In the digital age, businesses are constantly seeking ways to streamline their operations and enhance efficiency. One area where this is particularly crucial is in invoice processing. Converting PDF invoices into Universal Business Language (UBL) format is a game-changer in this regard. This article explores the benefits of PDF to UBL conversion and how it simplifies the extraction and integration of invoice data.

Smartbooqing is UBL Ready!

Although you do not receive a PDF by post but via the digital highway, a PDF is not an e-invoice. This digital invoice must therefore be processed in the same way as a traditional paper invoice, namely by means of OCR. Smartbooqing is the only party in the market that can process these invoices 100% automatically at line level.
An e-Invoice does not look like an invoice at all, but more like a piece of code. This code contains all the information that you see on the PDF invoice, but in a format that can be understood by a computer. This makes OCR superfluous and the invoice can be processed immediately.

Send UBL invoices

With most accounting packages it is already possible to send UBL files at this moment. Of the accounting packages that Smartbooqing links to, it is possible to send UBL’s directly. Make sure that you have this setting ‘on’ in your accounting package.

Your accounting package does not yet offer this possibility?

There are various programs that set up pdf invoices and UBL files

Receive UBL invoices

You can receive UBL invoices in two ways, indirectly: if your supplier has created a UBL himself (as described, this can be done via a number of accounting packages or various online programs) your supplier can send this as an attachment to your Smartbooqing e-mail. In addition, it is also possible to exchange e-invoices directly with your relations via the Peppol network. Since Smartbooqing is an official Peppol access point, Smartbooqing customers are able to exchange e-invoices such as UBLs with all other connected Peppol users.

Smartbooqing is UBL Ready!

UBL Ready? That sounds fantastic! But what does that actually mean in practice? UBL is a follow-up to the UBL Chain Test. The UBL Ready quality mark where we as Smartbooqing have successfully completed the UBL Chain Test and that we can successfully process UBL and that we contribute to stimulating the use of e-invoicing through UBL.